International Pepper and Spice Exhibition
Foyer Grand Ballroom Hilton Hotel Colombo Sri Lanka
19 - 20 November 2024
Booth Spesification
Terms and Conditions for Booking Booth
- Exhibition Booth will be allotted to the All Spice Industry to show case the capability of the Spice industry by placing Spices and Spice products. Limited Booths will be available for allotment to service providers of Spices Industry. Price inclusive for one booth attendant. Additional attendants will be charged delegation registration fee.
- In the case of Spice Industry and Service providers, the Booths can be booked through online by selecting the Booth no. available for allotment (Green Colour) at choice of the applicant and payment of the registration fee shall be paid through the payment gateway. Upon successful payment, the selected Booth will be allotted.
- On realisation of the payment, confirmation of the allotment along with copies of the Passes for the personnel representing the Booth and invoice will be issued to the registered email id.
- The copy of the passes issued through email should be submitted to the organiser upon handing over the Exhibition Booth for issuing the original Passes.
- Any change in the name of the accompanying person already registered has to be informed to the organiser at least 5 days prior to the event for issuing the new passes at the time of handing over the Booth.
- Each exhibitor will be issued one passes for those who man the Booth. These passes are valid only for the exhibition hall and conference hall.
- The Exhibitor Pass-holders are entitled to have lunch and dinner and cultural events on the dates of the Congress.
- Those who man the Booth should wear Exhibitor Pass at all time during the event. The accompanying person without pass will not be allowed to enter in to the exhibition hall and for Lunch/ Dinner.
- Allotment of Booths shall be on first come first served basis up on receipt of the payment through payment gateway. Booth registration will be open until the entire Booths are allotted or up to 15 November 2024 whichever is earlier
- The Booth shall be used only by the applicant and is non-transferable. The Booth registration fee does not include accommodation or airport pick up or local transfers.
- Booths can be booked as Shell Scheme of dimensions 3m x 3m.
- In the case of shell scheme, the ready built Booth will be handed over to the Exhibitors on 18 November 2024 by 4 afternoon.
- Furnishing of Booth allotted if any shall be completed and all materials that are not for use should be removed from the Booth by 07.00 am on 19 November 2024.
- Size of the ready built Booth (shell scheme) will be 3m x 3m x 2,5m Height
- Each shell scheme Booth will be provided with following facilities:
- 3m x 3m Size - One reception desk, two folding chairs, one plug point 13Amp/240V, one dust bin and carpeting
- Any additional items required for shell scheme Booths; the exhibitors may contact the official vendor who constructed the Booth for IPC. The Official vendor will provide the additional items at the cost agreed and the exhibitor may make the payment of such additional items directly to the vendor.
- Show Timings: 10:00am-06:00 pm on 19th November 2024, 09:00am-6:00pm on 20th November 2024. The Exhibitors shall adhere to the timing’s, terms and conditions and advisories of the Organizer
- Details of the companies participating in the exhibition will be published in the Delegates/Exhibitors’ Directory which will be published through web and mobile App of IPC 2024.
- The exhibits/products intended for display must conform to international standards and all exhibits must be displayed within the Booth allotted to the Exhibitor.
- No nailing is permitted in the Panels used for construction of the Booth. All the branding material has to be fixed in the Panels by using the double side/ other similar adhesive tape.
- The Exhibitor shall be liable to pay for any damages caused to the Booth or equipment allotted to him. Any such damages shall be assessed by the Organizers in consultation with the Official contractor and the decision of the organiser on the charges to be paid by the Exhibitor shall be final.
- The Organiser of the IPC2024 will not be responsible for any damage/loss of any article/property kept in the Booth by the Exhibitor.
- The Organizers reserve the right to make such changes in Booth position, site layout, floor plan and other details as they consider fit in the overall interest, ground reality, safety precautions of the exhibition and adhering to the norms of the Local Governing body, if any.
- Non-refundable in all cases (including cancellation or no-show) except natural disasters and epidemics declared by local authorities.
- For more details, please contact mail@ipcnet.org
Booth Availability